New Jersey Society of Certified Public Accountants

Finance Administrator

DAWN Center for Independent Living
Denville, New Jersey, United States
17 days ago


The Finance Administrator position within the organization is part of the DAWN management team. The position undertakes all aspects of financial management, including corporate accounting, financial and grant/program reporting, budgets and forecasts preparation, payroll, as well as development of internal control policies and procedures.

 Essential Duties:

 Financial Management:

  • Manage organizational cash flow;
  • Manage all accounting operations including program billing, accounts receivable, accounts payable, general ledger entries, balance sheet account reconciliations, and revenue recognition;
  • Prepare/Finalize budgets for initial/renewed grant applications;
  • Oversee all program and grants accounting and ensure that expenditures are consistently aligned with grant and program budgets throughout the grant period;
  • Perform month-end and year-end closing processes;
  • Manage organizational petty cash programs;
  • Administer financial activities associated with organizational fundraising.


  • Lead annual budgeting and planning process in conjunction with the Executive Director; monitor progress and changes and prepare financial forecasts; identify and explain variances;
  • Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements;
  • Effectively communicate and present critical financial matters to the Executive Director;
  • Prepare grant reports and Indirect Cost Proposals, as needed;
  • Submit monthly Medicaid billing in billing system and Medicaid website, as applicable.


  • Act as administrator for ADP Workforce Now Comprehensive HR, Time and Attendance, 401k, and COBRA platforms;
  • Process bimonthly payroll;
  • Allocate payroll expense in the general ledger to the appropriate programs;
  • Act as liaison to ADP on all payroll issues;


  • Ensure quality control over financial transactions and financial reporting;
  • Develop and document business processes and accounting policies to maintain and strengthen internal controls;
  • Research technical accounting issues for compliance;
  • Comply with local, state, and federal government reporting requirements and tax filings;
  • Coordinate and lead the annual agency audit process; liaise with external auditors and the Treasurer of the board of directors as necessary;
  • Coordinate and lead the financial aspects of grantor audit processes (governmental and private) as determined by said external agencies in accordance with contractual obligations;

 Business Development:

In conjunction with DAWN’s management team:

  • Facilitate development/maintenance of organizational “Strategic Plan”;
  • Lead/Participate in strategic organizational projects as required;
  • Facilitate development/maintenance of the organizational data/reporting structures;
  • Facilitate development/maintenance of processes/procedures to optimize business endeavors;
  • Perform general research and diligence as required to facilitate business operations;
  • Participate in and support DAWN fundraising activities/events as needed;
  • As a management team member support DAWN’s strategic plan by providing inputs and participating in business endeavors dealing with:
    • Information Technology
    • Fiscal Responsibility
    • Organizational Sustainability
    • Program Delivery
    • Marketing
    • Social Impact

 Non-Essential Duties:

 Performance of other non-essential assigned duties and tasks


Required Knowledge/Skills/Attributes 

  • Knowledge of accounting principles and procedures;
  • Knowledge of accounting software; specifically, QuickBooks;
  • Strong team player willing to take direction, initiate business activities and work with management staff peers;
  • Self-starter able to work with minimal supervision/direction;
  • Professional demeanor and presentation;
  • Have strong and effective spoken and written communication skills.
  • Creative thinker using sound judgment in workload coordination and in technical matters;
  • Ability to organize work effectively and establish priorities;
  • Ability to meet or exceed deadlines;
  • Ability to make decisions and implement activities impacting the organization’s well-being.

Desired Knowledge/Skills/Attributes

  • Have an understanding of:
  • management concepts and organizational dynamics;
  • fiscal concepts and ability to understand a P/L;
  • strategic planning concepts and tools;
  • business process analysis concepts and tools
  • Knowledge of and support for the Independent Living Philosophy;
  • Knowledge of programs and services, benefits, entitlements and supports available to persons with disabilities, as needed;
  • Experience using Windows editions 8-10 including expertise in utilizing: Outlook; Microsoft Word/, Excel, PowerPoint, Publisher, Access and SharePoint;
  • Strong knowledge of computers/software, internet research, and operation of standard office machinery;
  • Ability to travel (day) to satisfy business needs

Education and Experience

  • Bachelor's degree or higher from an accredited institution, in accounting or finance;
  • 5+ years of overall combined accounting and finance experience;
  • Preferred previous experience in the not for profit - social services delivery sector;
  • Hands on working knowledge/experience using QuickBooks;
  • Experience in coordinating audit activities, budget development and analysis, reporting, and general accounting;
  • Experience in grants management as it relates to reporting of government, corporate and foundation grants;
  • Ability to translate complex financial concepts to individuals at all levels;
  • Previous non-profit experience a big plus

Working conditions

  • Standard Work Week is 9:00 AM – 5:00 PM with a half hour lunch break (37.5 hours)
  • This position may entail the participation in DAWN public outreach and fundraising events as necessary;
  • This position at certain monthly, quarterly and annual intervals is output intensive relative to program reporting requirements;
  • This position requires day travel from time to time: mileage expense to be reimbursed;
  • This position has no required physical elements needing special designation.

Job Information

  • Job ID: 57199201
  • Location:
    Denville, New Jersey, United States
    Denville, New Jersey, United States
  • Position Title: Finance Administrator
  • Company Name: DAWN Center for Independent Living
  • Industry: Nonprofit
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 5-7 Years
  • Required Travel: 0-10%
  • Salary: $65,000.00 - $85,000.00 (Yearly Salary)

Please refer to the company's website or job descriptions to learn more about them.

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